How To Keep Your Certificates and Documents Safe

You’d agree that every home is filled with valuable things, especially when it comes to documents. But most people tend to pay less attention to securing and storing important documents. As a result, some documents such as tax returns, social security, and others can be tempting to burglars, just like your electronics or bug screen TV. So, below, let’s find out how you can keep these important documents and certificates safe from burglars and other disasters.

• Use certificate covers 

Certificate covers can be used to store your certificates and documents that you want to keep safe and also make them look professional. These covers are made from hardboard and other high-quality materials like Satin Ribbon and Leatherette, thus making them good-looking and sturdy.

After putting your certificates and documents inside, you can also put them into a box for further protection. 

• Use a fireproof box 

One of the best methods of securing your documents is to use a fireproof box. FEMA even recommends this box storage. Using such boxes ensures your documents are safe in emergencies. 

Also, the box should be stored in a reachable location where you can easily take it and go. This can save time in cases of emergencies.

• Use electronic storage

Another means of storing documents is the use of electronic storage. For instance, an external hard drive or a removable flash drive. Removable flash drives are after for transferring smaller-sized data, while external hard drives are faster for bulk data transfer. 

Storing documents in electronic storage is portable, uses less space, and makes it easy to carry documents out in emergencies. But, a disadvantage is the need to print your documents when needed.

Additionally, you also have the option of storing your documents electronically in cloud-based storage. Some popular providers include Dropbox, Apple iCloud, and Google Drive. 

• Zippered plastic bags

Another storage option for storing your documents at home is to place them in zippered plastic bags. Such bags protect your documents from accidental spills, sunlight, and water damage. In addition, they ensure your documents don’t fall out accidentally.

A disadvantage of this storage method is the amount of time you need to separate and store your documents in individual bags. You might need an efficient filing system to retrieve your documents easily.

• Use a safe bank safe deposit box 

Another way to store your documents would be using a safe deposit box. Most credit unions and banks offer such methods. Some banks even give their current customers a discount. This method is excellent for storing original documents like birth certificates, annual tax, and social security information.  

You need to loan ahead since you cannot quickly access the information stored in your credit union or bank. So, make some copies with information you might need immediately to keep at home.

That’s A Wrap 

It could be invoices, certificates, or legal files. Every important document needs to be well protected. Though you might not think about bad things happening, these documents are all vital in cases of disasters or emergencies. 

So, as an individual or business owner keeping your documents safe is a top priority. However, luckily protecting and storing them is pretty easy. Planning, storage tools, digitizing, and organization can help you store your documents in a safe place.

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