5 Basics of Becoming a Party Planner for Kids’ Birthdays

Children’s birthday parties are becoming more and more extravagant in recent years. Parents are willing to shell out money to make their kids happy more than ever. That doesn’t mean though that expensive parties are the best or the only way to celebrate. The main difference between a kid and adult parties is that the latter must be age-appropriate. If you find yourself becoming a kid’s party planner, then you need to take note of a few things. Here are some basics to help you out:

Know & Set the Budget

You can’t get anything done when you don’t have the currency to do it. When transacting with a client, the most important part is to ask what budget they have. If it’s limitless, you can plan the event as extravagant as they want, but oftentimes, most parents want their spending to be as reasonable as possible.

With that said, you should be knowledgeable of deals and times of when best to use certain locations for parties. Being detail-oriented is a crucial skill to have in this kind of business. Additionally, proper time management and being good at overseeing plans are important as well.

Choose Wholesale or Hunt for Discounts

If you are working with a budget, it’s smarter to know where to allocate portions of the money. You don’t want to go ham on the decorations because you often only use them once. It’s better to use most of the money on things that matter like food, cake, and entertainment.

In cases like this, your best bet is to look for discounts or buy things in bulk to get wholesale prices. This can apply to party decorations and supplies like cups, paper plates, napkins, and utensils. They’re the most suitable materials to have because they’re convenient to use and dispose of. You won’t have to worry about cleaning up after and they can match whatever theme you plan on having.

Connections are Important

As your clientele grows, so will your need for connections. It is important to network as much as you can so you can contact the services and resources you need. Some parties are more unique and detailed than others and as a party planner, it is your job to fulfill the requests being made.

For example, if a party calls for trapeze artists, you need a point person to contact someone they know. If you need special permission for a location, you will more than likely ask for favors for it to be granted. The more people you know, the more will know about your business. It is advised that you bring your business cards to exchange with others.

Utilize the Internet

Modern technology is a gift and with the vast information, it contains, it’s almost a crime not to use it. Besides, a lot of people rely on the internet daily either for work or leisure. Others use it for their business and so should you.

There are many ways you can take advantage of the digital age. To help save your clients save money, you can suggest for them to opt for online invites instead of paper invitations because most people tend to check their emails more often or be on social media. You can use the internet to find resources and unique things to make your clients’ parties more special as well. 

Consider Food Allergies

The last thing you want to have on a kid’s birthday parties is someone having a food allergy reaction. Depending on the severity, it could be dangerous and could dampen an otherwise fun celebration. 

Since children are unable to discern their food allergies yet, it is your duty as a planner to ask the parents for that information. It is also part of your job to make sure that none of those allergens are present in any of the food served at the party. Some of the most common food allergies are eggs, nuts, cow’s milk, and wheat.

What other basics of party planning should be included here? Share your party planner thoughts in the comments below.

Similar Posts:

None Found